Working collaboratively through cooperative contracting november 16, 2017 by tammy rimes public agencies can use cooperative contracts to purchase their fleet vehicles. View all available rfp templates for selecting a transportation andor warehouse management software system and many others. The woodlands township is requesting proposals from professionally qualified fleet management firms to provide proposals for leasing, fleet management, and potential additional services as defined in the request for proposal for approximately 50 vehicles over a five 5 year period. Philadelphia gas works request for proposals fleet management software solution page 6 of 61 2 project definition and requirements 2. Please indicate any additional checks that will be performed.
Fleet monitoring the monitoring platform is an innovative webbased fleet management tool, the system gives you accessibility and personalisation of multiple kpis, data sensors to gain real day to day datafor any fleet size without making you leave the office. Fleet has been utilizing its current management software since 2000 and is seeking new solutions for handling all assets. This request for proposal is divided into vehicle manufacturers, service items and subitems to allow the award of more than one contract, if it is deemed to be in the citys best interest. This fleet management software is suitable for fleet businesses of all sizes. Request for proposal for fleet management public services department city of costa mesa released on november 18, 2011.
Reviews on ios, android, webbased, windows, mac, and linux systems. Rfp fleet management software benton county oregon. Today, fleet management companies can provide services to cover any and every process or need a fleet manager has, and when fleet managers have limited staffs or none at all, these programs can be lifesavers. The green bank is seeking a fleet management service provider to help manage its large. For this rfp, the proposal must remain valid for at least 120 days.
Communications it is extremely important that all respondents are given clear and consistent information. Software must provide for vehicle tracking, fleet operation management, time and attendance. Design and implementation of a fleet management system. To enjoy the real profit using fleet management software, one should invest some dollars to increase their business revenue and realise what really matters with the updated fleet technology. Fleet management software fms is computer software that allows a person to manage some or all of the tasks associated with managing a fleet of vehicles.
Unbiased, customizable fleet management software selection tool templates make. Writing an rfp to meet your fleets needs leasing automotive. Gps trackit, an awardwinning fleet management software comes with video telematics, fleet management, accident management, temperature, and asset monitoring features to simplify the tasks you do every day. Modern fleet management software eliminate roadblocks from anywhere. Fleet management is a comprehensive, vehicle, driver and goods monitoring, control and management. Moreover, the contents of the proposal of the selected proposer will become contractual obligations if a contract is entered into. Dec 19, 2018 another type of contract that fleet managers may execute is an international framework agreement ifa that would cover terms, such as account management, which are relevant to fmcs and used by one company for their fleets across multiple countries. A telematics rfp request for proposal is a comprehensive list of questions. Design and implementation of a fleet management system using novel gpsglonass tracker and webbased software conference paper pdf available may 2016 with 9,262 reads how we. It is was used by weber city to acquire a better internal software system for fleet management.
That experience gave me the thorough understanding of fleet activities and vehicle management needed to be an effective fleet manager. Call for an expression of interest international rescue committee. We were doing paper logs and experimenting with a few other tech applications and really fleetio was the one that very clearly set us up for longterm growth. Rfp responses due close of business september 11, 2017. Elements of an effective fleet contract operations. This acquisition will help workwave expand its telematics offerings among smb customers, increase the number of channel relationships and grow its range of fleet management products. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can demonstrate that they possess the organizational, functional and technical capabilities to provide an enterprise asset management eam solution that meets the citys needs and is tightly integrated with esri. As a large supplier, merchants fleet management are equipped to offer a variety of lease options, from fixedprice models to. Your rfp is a tool for finding the best software for your situation. An fmis is also strongly recommended by general services administration gsa, fmr bulletin b15. Request for proposal for new fleet vehicles acquisition, fleet financing, and fleet maintenance. This readytouse rfp master template queries vendors about more than 1,700 stateoftheart criteria essential to the successful evaluation, selection, and implementation of an integrated fleet management software. The intent of this request for proposal rfp is to contract with one or more commercial fleet service providers that best meets the s needs for high quality fleet maintenance city and management services.
Software should provide information to dispatchers on which units are closest to an. Page 3 of 5 the rfp document nor on the pgw procurement web site. The successful proponent shall have previously provided fleet management software and services in a similar size and type of organization. Cover letter samples make the task easier with this fleet mgmt rfp cover. Geotabs fleet management software, mygeotab, simplifies insights and transforms it into useful information for businesses. Fleet management information system fmis the requirement for a fleet management information system fmis is included in section 10234. At salesedge, we help our customers be more productive by customizing cover letters as part of the rfp response or sales proposal process. To further ease operations, some software vendors also offer fuel management, inventory tracking and maintenance, and employee management capabilities. Best fleet management software free demo of top systems. Fleet management software and implementation services.
Molo is marina management on your ipad and web browser. Merchants fleet management is a major player in the fleet management industry, serving all 50 states. Comal county makes no guarantee that any goods andor services will be purchased as a result of this rfp, and reserves the right to. Rfp fleet management software benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance assets.
Request for proposal notice is hereby given that proposals will be received by the city of mercer island, wa city for. The port of oakland the port, oakland, california, through the purchasing department, is hereby soliciting competitive proposals for the abovementioned project. However, the state hereby notifies all prospective bidders that it. If a proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. Molo was designed in collaboration with marina owners and managers.
Pdf design and implementation of a fleet management. Fleet strategic sourcing source one, a corcentric company. The solution should be able to cover the process of vehicle request. These questions will help to reveal how to use their telematics platform, including daytoday fleet management as well. The system must be completely user definable for all fields in the user interface. Enterprise resource planning software city of kirkland request for proposal 4 october 3, 2016 section i. The analysis report made recommendations to restructure vehicle fleet management within the organization under a global fleet management gfm function. Fleet managers should be able to view common routes that their vehicles take and identify alternate routes or travel schedules for decreasing idle times and avoiding heavy traffic patterns. This request for proposal rfp is intended to secure the services of a vendor to implement a new system, migrate the data from old package, and train all applicable users. If you dont include all the details of that situation, vendors wont know if they can give you what you need. The team at dpw uses rta fleet management software to manage fleet maintenance activities.
The solution should be able to cover the process of vehicle request from. Expression of interest fleet management system reliefweb. Quick slip reservations with online contracts, email invoicing with online payments, mobile point of sale with digital signatures and email receipts, service and repair management, accounting integration, and 247 support are just some of the amazing things molo can. A fleet management business plan is the blueprint for a fleet s success literally. Our company, digiquest integrated services ltd is a telemetric telemetry service provider in nigeria. It offers search tools, various document formatting options, a content repository, requirements management.
If fleet management has a vehicle available to suit the needs of the department, fleet management will complete a new lease agreement for the vehicle. Contending vendors were then asked to present a full business case inclusive of total cost of ownership and return on investment, guarantees and incentives, and valueadds. Specific tasks include vehicle, driver and incident management and tracking. The beginners guide to fleet management encore protection. Rfp ps20161295 supply of a fleet management information. This diverse fleet management software makes fleet tracking easier to maximize the benefits of fleet management. We are a technology company using global positioning satellite gps and communication. Over time we have begun to use more and more of the functionality, and have found the program to be user friendly and a great value for the price. An analysis of the unhcr vehicle fleet conducted in 2011 identified a large annual overhead of operating costs, issues with asset control and risks to staff safety in the field. The rfp will address such factors as fleet acquisition, financing, leasing options, interest. The successful proponent shall have previously provided fleet management software and services. Estimating the life cycle of any asset is an important aspect of managing your fleet. The city may unilaterally take the following actions, and shall not be liable for any such actions. Being in an industry facing some tough times financially, budget was a concern.
It is available either in the cloud or it can be installed in your local onpremise server. The city of costa mesa is requesting proposals from qualified proposers with extensive. Request for proposal vehicle fleet management services the office of court construction and management, a division of the. Home cover letters eyecatching cover letter samples fleet manager cover letter sample. Rfp municipal fleet management consulting services. Apr 18, 2011 fleet and vehicle management solution. Additional features will be communicated at the rfp process. Following the rfp, source ones experts narrowed the fleet management supplier pool. Facilities maintenance and operations and fleet operations. Proposal for fleet management solution maryjobdtrack.
Request for proposal for fleet maintenance and tracking. Fleet management software helps businesses dispatch and track their vehicles from anywhere. Pv system assessment and repair capability that covers connecticut. Ensure delivery of a captivating proposal introduction by using a cover letter template that is automated using rfp software or proposal software. Once the proposal was sent over, the fleet manager and supplier with the possible. Workwave fleet management software solutions acquired the smbtargeting telematics company, gps heroe. Fleet management and maintenance software by fleet professionals, for fleet professionals. The international rescue committee is currently looking to identify and shortlist potential service providers which has the capacity to offer an automated fleet management software solution in the. Whether youre looking to invest in rfp software for the first time or looking to upgrade your current system, this guide can help you make a more informed purchase decision.
Weve created this guide to help you better understand the rfp and proposal management software market. Its an effective low cost operation for fleet and logistic operators, corporate organizations and agencies, government agencies and haulage companies. Annex 1 schedule of requirements supply management. Proposal for fleet maintenance service 20 attachment a city of winder, ga 3 of 6 h. Request for proposals ps20161295 for supply of a fleet management information system annex 1 schedule of requirements status. Please indicate if there are any areas of the safety check that you are unable to perform on each vehicle during every visit for service. With that being said, however, outsourcing now brings a new responsibility to the fleet management table. The proposal cover page must include the company name, company representative. The beginners guide to fleet management page 3 analyzing recorded data, extrapolating issues from the data, and recommending solutions. Large fleet organizations use an rfp to navigate the software procurement process to obtain essential information needed to make an educated decision. These services will include vehicle leasing, fleet vehicle management, fuel credit card and.
Rfp by the proposal due date and time listed on the cover letter of this rfp. Knowing when to replace equipment can be the difference between registering a profit or a loss. You may also be interested in an rfp template and software selection toolkit for. The proposer must have the ability to provide required preventive maintenance and repair service listed in item e below for the fleet listed on exhibit d. Learn and understand how fuel consumption is impacted by driving habits, time of day spent driving, and the vehicle make and model.
A scope of services is included in the proposal packet. Best fleet management companies in canada expert market. Proposal documents for fleet maintenance software comal. There are also administrative services to cover most all fleet departmental needs. Design and implementation of a fleet management system using novel gpsglonass tracker and webbased software hamed saghaei department of electrical engineering, faculty of engineering shahrekord branch, islamic azad university, shahrekord iran. We write your esteemed organization for the purchase of our fleet management solution for the monitoring and control of your operational vehicles using our webbased tracking system. Enter your email address below to download the 8 essential questions to include in a fleet management system request for proposal. Replacement and procurement fleet management software. The purpose of it is to simplify, streamline and improve the endtoend management and. Requests for proposals rfps are useful tools for obtaining and. Requests for proposals consolidated fleet management. Request for proposals for automated fuels management solution.
The city does not currently own nor have access to a fleet maintenance facility that can support the needs of our vehicles. Similarly to a blueprint, a business plan designs the fleet s future success by looking at current conditions, discussing projects, and predicting future success outcomes. Choose the best tms system with these requirements planning, user needs surveys, tms with wms software evaluation, selection, and implementation templates. Nov 16, 2019 with this fleet software, you can easily and effectively maximize uptime and efficiency while enhancing the useful life of your assets.
Facilitate replacement and procurement processes with the needed data to make informed decisions regarding the condition of assets and equipment. This rfp master function is useful during both the software selection and the implementation phases of a large fleet management system because it enables effective earned value management through detailed crossreferencing of usable software functionality and vendor invoicing. Fleet management software 2020 best application comparison. Request for proposal vehicle fleet management services. Opensource fleet management software does not fit todays fleet business. Fleet maintenance and management for vehicles and other rolling assets are not in the scope of this project, but we would like to know if your product has fleet maintenance as a module or functionality. Compare products like trucking integration, envision, tmwsuite, and more. Fleet system software evaluation and selection rfp. Exhibit a5 current fleet management, gas card management. As a request for proposal rfp this is not an invitation to bid and although price is very important, other factors will be taken into consideration. Design and implementation of a fleet management system using.
Once the proposal was sent over, the fleet manager and supplier with the. Whether you have 10 or 10,000 assets, fleetio provides the web and mobilebased software you need to manage your fleet remotely. Request for proposal vehicle fleet management services the office of court construction and management, a division of the administrative office of the courts, is seeking proposals from qualified companies to provide fleet vehicle services. Fleet system software evaluation and selection rfp infotivity. Request telephone system reports in a presentation.
Cover letter the cover letter shall include a summary of. Traxroot fleet is a web based fleet management software to track and manage your movable assets. Comal county makes no guarantee that any goods andor services will be purchased as a result of this rfp, and reserves the right to reject any and all proposals. Proponents are requested to submit three 3 copies of their expression of interest. Details of the citys objectives and requirements to which the rfp relates are set out in part b of the rfp. Rfp municipal fleet management consulting services request. Software should provide for engine diagnostics reporting.